Certifications
The Office of the Registrar may provide enrollment and academic progress verification upon request. These requests can be made in one of the following ways: in person, written requests (sent via fax or mail), or online via SIS, depending on the type of certification needed. We are required by federal educational privacy laws to release student academic information under specific guidelines.
Enrollment Certification Letters
These letters are used to verify attendance at Oklahoma State University during a particular semester. Enrollment certification letters can serve to fulfill verification requests from insurance carriers, loan agencies, embassies, etc. The standard letter includes the current date, the student’s name, address, social security number, OSU’s school code (also known as the FICE code), the term, term start and end dates, student classification, the student’s enrollment status for the term, the total number of credit hours enrolled, the university’s official seal, and the signature of the University Registrar. Additional information may be included upon request of the student, such as date of birth, cumulative/term grade point averages, degrees awarded, name of academic program, good academic standing, and verification that the student selected the guaranteed tuition program. It is also possible to include insurance policy numbers and other specialized information the student may require.
Request Procedures:
1. Fax or mail a signed Enrollment Certification Request form to our office:
Office of the Registrar
322 Student Union
Stillwater, OK 74078
Fax: 405-744-8426
2. Current students may log into the Student Information System and select Self Enrollment Verification from the Student Records menu,OR
3. Visit the Office of the Registrar at 322 Student Union on the OSU Stillwater campus or the Enrollment Services office on the OSU Tulsa campus (bring a photo ID).
A student’s signature is required for the release of enrollment certifications; therefore, e-mail and telephone requests cannot be accepted. Written requests are usually completed within two business days of receipt, however during peak periods (beginning and end of each term) additional time may be required to complete requests.
Good Academic Standing Letters and Transient Letters for Undergraduate Students
For most purposes, the official transcript provides the best documentation of academic standing at Oklahoma State University. If a student needs additional proof of good academic standing, an official letter can be provided as verification that a currently enrolled student meets the definition of “good academic standing” provided by the Oklahoma State Regents for Higher Education (OSRHE). To receive a certification of good academic standing at OSU, an undergraduate student must meet the retention requirements set forth in OSHRE policy 3.9.8:
Minimum cumulative retention/graduation GPA Credit hours attempted
1.7 0 through 30
2.0 More than 30
These standards are university-wide minimums. Individual colleges and programs may establish higher standards for retention and good academic standing.
Good academic standing letters display the student’s name, social security number, current enrollment status, the university’s official seal, and signature of the University Registrar. The letter includes the following statement: “This student is in good academic standing as of the date of this certification,” If additional information is needed for transient letters such as approval to enroll in specific course(s) or degree applicability of transfer courses, individuals should contact the Student Academic Services office of their respective academic colleges.
You may choose from the following options to request a Good Academic Standing Letter:
1. Fax or mail a signed Enrollment Certification Request form that has the “Good Academic Standing” option checked to our office:
Office of the Registrar
322 Student Union
Stillwater, OK 74078
Fax: 405-744-8426
2. Visit the Office of the Registrar at 322 Student Union on the OSU Stillwater campus (bring a photo ID).
A student’s signature is required for the release of enrollment certification letters; therefore, e-mail and telephone requests cannot be accepted. Written requests are usually completed within two business days of receipt, however during peak periods (beginning and end of each term) additional time may be required to complete requests.
Academic Progress (Completion and Candidate Letters)
Candidates for graduation during a particular semester may request an official letter which verifies their progress toward degree and their expected graduation date. Potential employers, licensure boards, embassies and other agencies may require this type of verification.
Letter of Completion
Completion letters provide official verification from Oklahoma State University that all degree requirements have been met and specify the date that a student’s degree will be conferred. At a student’s request, completion letters may be provided to potential employers, immigration inquiries, or other agencies. A completion letter includes the student's name, degree, major, degree conferral date, the university's official seal, and the signature of the University Registrar.
Completion letter requests will be fulfilled in approximately 1-2 weeks, and can be requested for the current semester only. After degrees have been conferred, completion letters are no longer issued because the official transcript provides evidence of degree completion. The submission deadline for any semester is the last day of finals for that term. Request forms can be found at http://www.okstate.edu/registrar/FormsOnline/LetterofCompletion.pdf
Candidate Letter
Candidate letters are official verification from Oklahoma State University that a degree will be conferred upon successful completion of all course work in which a student is currently enrolled. At a student’s request, candidate letters may be provided to potential employers, immigration inquiries, or other agencies. Candidate letters are certified statements that include the student's name, degree, major, expected degree conferral date, the university's official seal, and the signature of the University Registrar.
Candidate letter requests will be fulfilled in approximately 1-2 weeks, and can be requested for the current semester only. The submission deadline for any semester is the last day of finals for that term. Request forms can be found at http://www.okstate.edu/registrar/FormsOnline/CandidateLetter.pdf
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