Registration and Enrollment

The registration process at Oklahoma State University involves planning your class schedule with your academic adviser, registering for classes (online via Student Self Service), adjusting your class schedule if needed within the published drop/add deadlines, and paying your tuition and fee bill. Click on a topic below for more details.


Before Registering

Before registering for classes, you must be admitted to the University. It is the student's responsibility to stay informed about your degree requirements, University Academic Regulations, and to consult with your academic adviser in planning your class schedule. Other important things to know include your enrollment date, course offerings, prerequisites required for classes you want to take, drop/add and refund deadlines, and any enrollment holds that may be on your account. It is also recommended to update your contact information in Self Service and O-Key and ensure that they reflect the latest information.

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Registering for Classes

New freshmen and transfer students will begin the enrollment process with the New Student Orientation and Enrollment Office, 321 Student Union, 405-744-3636.

Students usually enroll for classes the previous semester (ex: you will enroll for spring semester classes during the fall semester). Enrollment dates are determined by the cumulative earned credit hours reflected on your academic transcript. The greater the number of credit hours you have earned, the higher priority you are given in enrolling for classes. Enrollment priority is also granted to students with physical disabilities, those committed by a scholarship or full-time employment at the University to perform a service for the University on a schedule specified by the University, for graduate students, and for students in the Honors College. Check the Enrollment Guides to see when you will be able to enroll for an upcoming semester.

To register for classes, login to Self Service and select the appropriate term. Then select "Register for Classes" from the “Registration” menu. For details on how to register, visit the Registration System website.

Carefully check your Schedule Details (under Register for Classes or View Registration information) to ensure that you are enrolled in only the classes in which you intended to enroll. Students are responsible for ensuring that their enrollment is correct, and for paying the full amount of tuition and fees for all courses on their class schedule.

If the system was unable to enroll you in a class due to a prerequisite requirement, special permission required, closed class, or other restriction, the system will notify you that it was unable to process your registration. Check the Common Registration Issues website for details on the different messages, or consult with your academic adviser.

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Audit Enrollment

A student who does not wish to receive credit in a course may enroll as an auditor, provided space is available and the student obtains approval from the instructor of the course and his or her adviser. (Note: Adviser permission is only required for currently enrolled students.) A student who enrolls as an auditor must verify that he or she will not petition to receive credit for the audited course by any method other than that described below under "Audit to Credit." Instructor discretion will determine the auditor's level of class participation.

Audited courses do not count in the determination of full-time student status and do not apply toward Veterans Affairs benefits. Laboratory courses, private music lessons, studio art courses, outreach courses, and other courses that require special course fees are not open for audit enrollment.

Initial enrollment in a course as an auditor may be completed only between the first and the tenth class day (inclusive) of a 16-week semester and proportionate periods for shorter sessions by submitting a completed Audit Enrollment form to the Office of the Registrar on the Stillwater campus, or the Enrollment Services office on the Tulsa campus.

Audit to Credit - the allowable time to change from audit to credit enrollment is between the first and tenth class day (inclusive) of a 16-week semester and proportionate periods for shorter sessions. Students changing enrollment status from audit to credit must have been admitted to OSU.

Credit to Audit - a student who is already enrolled for credit in a course may change the enrollment to audit only if the student officially drops the course (or, if appropriate, withdraws) at the time the student changes to audit. This action is not allowed after the drop/withdraw deadline for the course. The audit action will not remove the original course withdrawal notation from the student's transcript.

Audited courses appear on a student's official transcript with an indication that the course was an audit enrollment. An "AU" appears where the grade would normally appear. The "AU" does not contribute to a student's GPA, and no credit hours are earned for the course.

Audit enrollments follow the same resident and non-resident tuition and fee policies as credit enrollments. Late enrollment fees are waived for audit enrollments. Any individual 65 years or older may audit a class at no charge. The audit tuition and fees are also waived for faculty and staff who have retired from the University under the Oklahoma Teacher Retirement System's "Rule of 80" or "Rule of 90" regardless of age at time of retirement (OSU Policy 2-0108).

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Cancelling Enrollment

Cancellation occurs when a student drops all classes before classes begin. Cancelling enrollment removes all tuition charges. No grades are recorded, and no record of the enrollment remains on the official transcript.

How do I cancel my enrollment?
A student may cancel enrollment by submitting a completed Enrollment Cancellation Request Form to the Office of the Registrar by fax, mail, or in person at the Office of the Registrar, 322 Student Union on the Stillwater campus or Enrollment Services, 1st Floor Administration Hall on the Tulsa Campus.

Cancellation requests must be received before the first day of classes for the term. After classes have begun, students must withdraw from enrollment according to the withdrawal instructions below.

Failing to attend classes or nonpayment on your Bursar account does not constitute notice of cancellation.

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Withdrawing from The University

A withdrawal occurs if a student drops all classes after classes begin. If the student withdraws before the 100% refund (nonrestrictive drop/add) deadline, there are no tuition charges and no recorded grades for the courses. If the student withdraws after the 100% refund deadline but before the partial refund (restrictive drop/add) deadline, the student will receive a partial refund of the tuition and fees for the courses, and will receive an automatic grade of “W” for the courses on their academic transcript. For more information on withdrawing from the University during the partial refund period for students paying the block rate, see the Bursar's Block Rate-Drop/Add website.

Students that withdraw from courses after the refund deadlines are responsible for the full amount of tuition and fees. See the Academic Calendar for refund, drop/add, and withdrawal deadlines.

How do I withdraw from the University? Students must initiate a withdrawal from all classes through their College Academic Services Office. The student must secure the signature of the College Academic Services director approving the withdrawal on a Withdrawal Form. International students must also obtain the signature of a representative from the office of International Student Services (ISS) on the Withdrawal Form.

The completed Withdrawal Form must be submitted to Office of the Registrar, 322 Student Union on the Stillwater campus or Enrollment Services, 1st Floor Administration Hall on the Tulsa Campus. The student must follow this procedure to be eligible to receive any refund of tuition and fees during specified refund periods. See the Academic Calendar for refund and withdrawal deadlines.

Students who withdraw prior to the end of the twelfth week of a regular fall or spring semester (or the sixth week of an eight-week summer session, or proportionate periods for block or short courses) will receive an automatic grade of "W" for all courses on their official transcript. Grades of “W” indicate the student has withdrawn from the course and is not calculated into the grade point average.

A student who withdraws after the twelfth week of a regular fall or spring semester (or the sixth week of an eight-week summer session, or proportionate periods for block or short courses) but prior to pre-finals week, must also submit a completed and signed Withdrawal Form to the Office of the Registrar, 322 Student Union on the Stillwater campus or Enrollment Services, 1st Floor Administration Hall on the Tulsa Campus. During this period, students will receive a grade of "W" or "F" as assigned by the instructor of each course. The assigned grades of "W" or "F" will be recorded on the student's academic record, and grades of "F" will be calculated in the grade-point average.

Failing to attend classes, neglecting courses, or nonpayment on your Bursar account does not constitute notice of withdrawal.

Withdrawal Policy for Students Entering Military Service
If a student is called to active military service during the term in which he or she is enrolled and has not completed sufficient work for receiving grades, the student should withdraw from the University following the instructions above.

In addition to submitting a Withdrawal Form to the Office of the Registrar with appropriate signatures, the student should also provide the Office of the Registrar with a copy of his or her military orders. Upon receiving the military orders showing that the student was called to active duty military service, the student will receive a 100% waiver of the tuition and fees or a 100% refund of tuition and fees paid. The military orders, if not available at the time of withdrawal, may be submitted at a later date at which time the tuition and fee waiver will be applied.

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Distance Students Enrolled in Online Classes Only

University policies and procedures apply to distance students enrolling in online classes as they do for on-campus students enrolling in traditional classes. Online classes are usually designated by an instructional method of Computer based/Online. 

Distance students should be able to perform most enrollment activities online via Self Service (see ‘Registering for Classes’ above). 

All OSU students are responsible for knowing and adhering to the drop/add and refund deadlines for all of the courses in which they are enrolled. Courses with start/end dates that differ from the regular semester dates have their own individual drop/add deadlines which can be found on the Short Courses (with unique drop/add deadlines) page of the Registrar’s website.

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Dropping a Class During the Winter Holiday

The new student system empowers students to handle their own registration via Self Service throughout the semester, including when the university is closed for the holidays. While students can add and drop classes online (within applicable add/drop deadlines) during the holidays, students with registration holds are not be able to drop classes online. Students with holds who need to drop a class during the winter holiday can follow the instructions below to drop classes using a drop/add card:

1.     Download and complete a drop/add card and submit it to the Office of the Registrar via email (registrar@okstate.edu) from your OSU email address, or fax it to 405-744-8426 no later than the published drop deadline for the class.

2.     The Registrar’s Office will process completed drop cards which have been received via email or fax by the published deadline when the university reopens after the holidays.

3.     If you have an active Advisor Registration Hold, you must forward the drop card to the Registrar’s Office and your academic adviser at the same time.

To lookup the drop/refund deadlines for classes offered during the winter intersession, visit our Short courses page and click on the link for the Spring semester. After you locate your course on the list, you can look up the following deadlines by (located in the far right columns of the page):

  • 100% Refund, Nonrestrictive drop/add deadline: if we receive your drop card by this date, you will receive a 100% refund of tuition and fees for the course and the course will not appear on your transcript.
  • Partial Refund, Restrictive drop/add deadline: if we receive your drop card by this date, you will receive a partial refund of tuition and fees and an automatic grade of W on your transcript for the course.
  • W Drop/Withdraw Deadline: if we receive your drop card by this date, you will receive an automatic grade of W on your transcript for the course, but will be responsible for the full course tuition and fees.

If you have an active Advisor Registration Hold, it may be possible for the adviser to provide approval after the university reopens in January. The Registrar’s office will consider the date the drop card is first received in our office (with or without adviser approval) as the effective date of the drop request. Drop cards received after the nonrestrictive drop deadline with no adviser approval will be forwarded to the academic adviser for approval consideration after the holiday.

 

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Dropping a Class
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Over the Holiday Break
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