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Veteran Benefit Services

Welcome Veterans!

The Veteran Benefit Services unit of the Office of the Registrar is committed to providing the best possible services and programs to the veterans and their dependents who attend Oklahoma State University.

The transition to student life can be challenging. The staff of the Veteran Benefit Services office is grateful to you and your family members for your service to our country and is dedicated to providing the services you need to successfully navigate the transition from military to civilian life. The Veteran Benefit Services office deals primarily with processing education benefits offered through the U.S. Department of Veterans Affairs (VA). We look forward to meeting you soon. Please call or e-mail us with questions or concerns, or to schedule an appointment to find out more about veteran benefits and resources. 

GI Bill®   is a registered trademark of the U.S. Department of Veteran Affairs (VA).  More information about education benefits offered by VA is available at the official U.S. government Web site at www.benefits.va.gov/gibill.


Veteran’s Education Benefits

 Certification Requirements for all Education Chapters

To receive education benefits, you must be “certified,” to be eligible for the benefits by a veteran’s benefits certification specialist in the Registrar’s office. The certification process can take up to a month or more, so it is best to begin this process early. 

*Initial Certification
Your first step is to submit your initial application for benefits electronically to the Veterans Administration. (EXCEPTION: Applicants for Chapter 31 must meet with a USDVA counselor). Initial application procedures can be found at
www.gibill.va.gov by clicking on the “Apply Online” button. Once the application has been submitted, you will receive two copies of the “Certificate of Eligibility” from the Veteran’s Administration (normally within approximately two weeks of submitting your initial application online). Bring one copy of your Certificate of Eligibility to the Veteran Benefit Services office in 322 Student Union for further processing. If you have specific questions regarding the type of education program you are eligible for or application procedures, please contact the US Department of Veterans Affairs at 1-888-442-4551, or go the USDVA website at www.gibill.va.gov.

*Continued benefit certification
For continued receipt of VA education benefits throughout your academic career, you will be required to complete a
Veterans Advisory Form each semester. The Veterans Advisory Form is available on the Forms page of the Registrar's website.

Chapter 30, 1607 and 1606 recipients: Once you are certified for your benefits, you must verify your enrollment with the VA at the end of each calendar month before you will receive you payment for that month. To verify enrollment, go to the Web Automated Verification of Enrollment (WAVE) at https://www.gibill.va.gov/wave/index.do or call 1-877-823-2378.

Credit Hour Requirements (applies to Chapters 30, 31, 32, 35, 1606 and 1607)
Education benefits are based on student enrollment status (e.g. full-time, half-time, etc.) To receive the maximum benefit, you must be enrolled as a full-time student. Part-time benefit rates are reduced proportionately. See the
GI Bill Education Benefit Payment Rates website for current rates.

Undergraduate Students                          Summer
Fall/Spring Term                                         
8 week term
Full-time = 12 credit hours                        Full-time = 6 credit hours
3/4 time = 9-11 credit hours                     3/4 time = 4-5 credit hours
1/2 time = 6-8 credit hours                       1/2 time = 3 credit hours
< 1/2 time = under 6 credit hours             < 1/2 time = under 3 credit hours

Graduate Students                                     Summer
Fall/Spring Term                                         
8 week term
Full-time = 9 credit hours                          Full-time = 4 credit hours
3/4 time = 6-8 credit hours                        3/4 time = 3 credit hours
1/2 time = 4-5 credit hours                        1/2 time = 2 credit hours
< 1/2 time = under 4 credit hours             < 1/2 time = 1 credit hour

Students enrolled less than half-time qualify to receive a lump sum payment (excluding Chapter 30 students). Students enrolled quarter-time or less are eligible for a reimbursement of tuition and fees (not including books and supplies) not to exceed ¼ of the full-time rate. Chapter 30 students are not issued lump-sum payments. Monthly checks are based on the prorated monthly rate of payment and training time pursued.

Class Attendance
Dropping/withdrawing from classes and changes in original enrollment schedules can also affect payments received for education benefits. Before making any schedule changes, it is important to first consult the Veterans Benefits Services office in order to avoid/lessen the potential financial impact.

If challenges arise in classes that could impact final grades received, contact the Veterans Benefit Services office regarding possible tutoring options and other available resources.

Non-Standard Enrollment Periods
Courses offered for a term shorter than 16 weeks during the Fall or Spring semesters, or shorter than 8 weeks during the Summer term are considered to be nonstandard enrollment, and have special rules. Students enrolled in short courses will be certified for the actual dates of attendance within the regular academic term. The VA pays education benefits for nonstandard enrollment periods based on credit equivalents. Contact the Veterans Benefit Services office to determine the expected payment amount for courses offered during a nonstandard enrollment period.

Non-degree Status
You may be able to receive education benefits for up to two semesters as a degree-seeking student who has not yet declared an academic major. At the conclusion of that second term, you will be required to officially declare a degree/major with the university. Failure to declare a degree/major prohibits future enrollment certifications to the VA. Contact the Veterans Benefits Services office for additional information and specific procedures required.

Advance Payment
Oklahoma State University does not participate in advance payment of VA education benefit entitlements.
 

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Benefit Programs  

Eligibility criteria and benefits vary for veterans’ education benefit programs from the U.S. Department of Veteran Affairs (VA). Monthly stipends, eligibility periods, and documentation required are described in the links below. 

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Post-9/11 (Chapter 33) GI Bill

In July of 2008 the Post-9/11 GI Bill was signed into law, creating a new robust education benefits program rivaling the WWII Era GI Bill of Rights. The new Post-9/11 GI Bill, which went into effect on August 1, 2009, will provide education benefits for service members who have served on active duty for 90 or more days since September 10, 2001. These benefits are tiered based on the number of days served on active duty, creating a benefit package that gives current and previously activated National Guard and Reserve members the same benefits as active duty service members.

The Department of Veterans Affairs is currently accepting applications for the Post-9/11 GI Bill. Once the VA has received your application they will determine your eligibility for the Post-9/11 GI Bill, and issue you a Certificate of Eligibility. You can apply using the VA Form 22-1990. The form includes the instructions needed to begin the process.

The New Post-9/11 GI Bill offers a new set of benefits for service members and veterans attending education and training programs taken at an accredited college or university. Post-9/11 benefit payments are tiered based on the amount creditable active-duty service you have.

Tuition and Fees details
If you are eligible, VA will pay your tuition and fees benefit directly to the school. This payment is not to exceed the highest undergraduate tuition and fees rates at a state operated college or university (Institution of Higher Learning). This payment rate is based on the state in which the school is located - not your state of residence.

 Other benefits for Post-9/11 GI Bill
In addition to the tuition and fee benefits for the Post-9/11 GI Bill, eligible veterans and their dependents may qualify for the following additional benefits:

• Monthly Housing Allowance (Basic Allowance for Housing)
As an eligible veteran or member of the National Guard or Selected Reserve you may receive a monthly housing allowance (living stipend) based on the ZIP code of the location of the school you are attending - not your home ZIP code. This stipend is based on the
Department of Defense’s Basic Allowance for Housing rates. This stipend does not require students to live on campus.

NOTE: Service members currently on active duty and veterans (and eligible family members) taking courses on a half-time or less basis and/or taking 100% of their classes at a distance (online etc.) do not qualify for the monthly basic allowance for housing.

Annual Book Stipend
You may receive an annual book stipend of up to $1,000 per academic year. This stipend will be paid at the beginning of each term. It is paid proportionately based on the number of credits taken by each student at a rate of $41.67 per credit hour.

NOTE: Service members currently on active duty are not eligible for the book stipend.

GI Bill®   is a registered trademark of the U.S. Department of Veteran Affairs (VA).  More information about education benefits offered by VA is available at the official U.S. government Web site at www.benefits.va.gov/gibill.

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Yellow Ribbon Program

The Yellow Ribbon Program is a provision of the new GI Bill that allows institutions to voluntarily enter into an agreement with the VA to fund tuition and fee expenses that exceed the in-state undergraduate tuition rates. The institution can contribute up to 50% of those expenses and the VA will match the same amount as the institution.

Students must apply for the Yellow Ribbon Program and must meet the following criteria to qualify to be eligible for Yellow Ribbon Program benefits:

  • Undergraduate/Graduate student;
  • Classified by the university as a non-Oklahoma resident;
  • Served an aggregate period of active duty after September 10, 2001, of at least 36 months;
  • Were honorably discharged from active duty for a service connected disability and have served as a minimum of 30 continuous days after September 10, 2001;
  • Are a dependent eligible for Transfer of Entitlement under the Post-9/11 GI Bill based on a veteran's service under the eligibility criteria listed above. 
  • Active duty students and their dependents are not eligible for participation in the Yellow Ribbon program.

The Yellow Ribbon Program scholarship is available to the first 60 eligible undergraduate and 15 graduate applicants on a first-come, first served basis with a cap of $5,000 dollars per year. Students must complete the Application for Yellow Ribbon Program form and submit it to the VA Benefits Services office in 322 Student Union.

YR participants are required to maintain continuous enrollment in each regular fall and spring semester and must remain in good academic standing each semester to remain eligible for Yellow Ribbon Program benefits. Any changes to the class schedule may result in overpayment of VA benefits and the student will be responsible for any overpayment of VA benefits that may occur. Students in an overpayment status who do not make reimbursements in a timely manner may be at risk of losing their Yellow Ribbon Program benefits. OSU will determine on an annual basis whether to continue participation in the Yellow Ribbon Program.  Once accepted into the program, there is no need to re-apply.

Example: If a Yellow Ribbon student had $6000 in unmet tuition and fees for a new fall semester, he or she would be eligible for the following benefits that fall semester:

   -   50% of $6000 = $3000 OSU Yellow Ribbon tuition waiver; and
   -   $3000 matching Yellow Ribbon award from VA;
   -   For a total Yellow Ribbon benefit of $6000.

The immediately following spring semester, the same student would have a maximum of $5000 - $3000, or $2000 remaining Yellow Ribbon benefits from OSU for the academic year. If this student has another $6000 in unmet tuition and fees for the spring semester, he would be eligible for the following benefits that spring:

   -   $2000 Yellow Ribbon tuition waiver from OSU; and
   -   $2000 matching Yellow Ribbon award from VA;
   -   For a total Yellow Ribbon benefit of $4000.

The student above would have no Yellow Ribbon benefits remaining for the immediately following summer term, but would be eligible for Yellow Ribbon benefits again the next academic year (provided that the student still qualifies and OSU is still a Yellow Ribbon participant).

Monthly Housing Allowance (Basic Allowance for Housing)
As an eligible veteran or member of the National Guard or Selected Reserve you may receive a monthly housing allowance (living stipend) based on the ZIP code of the location of the school you are attending. This stipend is based on the
Department of Defense’s Basic Allowance for Housing rates. This stipend does not require students to live on campus.

NOTE: Service members currently on active duty and veterans (and eligible family members) taking courses on a half-time or less basis and/or taking 100% of their classes at a distance (online etc.) do not qualify for the monthly basic allowance for housing.

Annual Book Stipend
You may receive an annual book stipend of up to $1,000 per academic year. This stipend will be paid at the beginning of each term. It is paid proportionately based on the number of credits taken by each student at a rate of $41.67 per credit hour.

NOTE: Service members currently on active duty are not eligible for the book stipend.

Benefit Transferability
The Department of Defense (DoD) is authorized to allow individuals who, on or after August 1, 2009, have served at least 6 years in the Armed Forces and who agree to serve at least another 4 years in the Armed Forces to transfer unused entitlement to their Spouse. Once the member has reached their 10 year anniversary they may choose to transfer the benefit to any dependent(s) (ex: spouse, children). The Department of Defense may, by regulation, impose additional eligibility requirements and limit the number of months transferable to not less than 18 months.

NOTE: DoD must develop regulations and provide VA with eligibility information before the VA can make payments under this provision. The ability to transfer benefits is limited to those currently serving in the military with some limited provisions for those retiring over the next few years.

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Military Tuition Assistance and/or Tuition Waiver Programs

Tuition Assistance and/or Tuition waiver programs may be offered through the various branches of the military. For information on these programs, students should contact the Education Officer of their unit. The Veteran Benefit Services office does not process any paperwork relating to tuition assistance.

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Military Education Transfer Credit

OSU awards credit as recommended by the American Council on Education (ACE), as published in "The Guide to the Evaluation of Military Experiences in the Armed Services," for selected educational experiences provided by the armed forces. OSU also accepts credit earned through the DANTES Subject Standardized tests for active military personnel. Students who wish to establish credit for military training should submit a copy of their DD214, Armed Forces of the United States Report of Transfer or Discharge, or their DD295, Application for the Evaluation of Educational Experiences During Military Service, to the Office of Undergraduate Admissions.

Course Completion Certificates may be used to supplement other records or when service schools are not reflected on the DD214 or 295. An official AARTS Transcript (Army/ACE Registry Transcript Service) is available to Army enlisted, active duty personnel, and veterans who entered the service after October 1, 1981. An official SMART transcript (Sailor/Marine ACE Registry Transcript) is available to active duty and reserve Sailors and Marines, Navy veterans who separated or retired after January 1975, and Marines who separated or retired on or after June 1999.

Training Programs. OSU awards credit as recommended by the American Council on Education (ACE) in the "National Guide to Educational Credit for Training Programs." Students may present certificates of completion or a transcript from the ACE Registry of Credit Recommendations to the Office of Undergraduate Admissions for evaluation. OSU also awards credit based on the recommendation of the Board of Regents of the University of the State of New York in the "Director of The National Program on Non-collegiate Sponsored Instruction.” For specific information regarding Military transfer credit, please contact the OSU Office of Undergraduate Admissions. 

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VA Forms Online

Initial education benefit application forms are available using the link to the U.S. Department of Veterans Affairs (USDVA) web site (www.gibill.va.gov). Veterans Online Application (VONAPP) provides forms to complete online or to print out after opening the PDF version.

Others forms available: 

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War Orphans Education Assistance –
DEAP (Survivors and Dependents Education Assistance Program – Chapter 35)
  

You may be eligible for Chapter 35 benefits if you are the spouse or dependent of a veteran who:

  • Is totally and permanently disabled due to a service-connected injury, or
  • Died while on active duty due to a service-related injury

Benefit Guidelines
You will receive a monthly stipend for personal use. You will receive a full benefit for full-time enrollment; the benefit will be reduced proportionately for part-time enrollment. Visit
http://www.gibill.va.gov/GI_Bill_Info/rates.htm for complete information on current rates.

Generally, spouses must use this benefit within 10 years from the date their eligibility was determined by USDVA. Children must use the benefit between ages of 18-26.

Documentation required for Chapter 35
If you have never applied for benefits, visit the VA website
http://www.vba.va.gov/survivors/index.htm for application and other useful information. Upon receipt of the VA awarded certificate of eligibility, bring a copy of the award letter to the campus veteran services office for further processing. You will be required to also submit a completed Veterans Advisory Form to the OSU Veterans Benefit Services office to complete the certification process.

If you have received Chapter 35 education benefits through a previous institution, you must complete a Change of Program or Place of Training form to the OSU Veterans Benefit Services office in addition to the Veterans Advisory form.

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Licensing and Certification Exams

Chapters 30, 33 (limited to one test), 35, 1606, 1607
VA can reimburse the cost of approved licensing and certification tests. Students are reimbursed the cost of the test, up to a maximum of $2,000. Benefits can be paid for tests that aren’t passed, for tests retaken if not passed, and for tests required to be recertified or to renew a license.
 Utilization of this benefit may exhaust one month of entitlement.

Students must be eligible for benefits to receive test reimbursement. They must have remaining entitlement and their delimiting date must not have passed. Entitlement is prorated based on the amount reimbursed. Information about test fee reimbursement and required application can be found at: http://www.vba.va.gov/pubs/forms/VBA-22-0803-ARE.pdf.

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National Tests

Chapters 30, 35, 1606, 1607
VA students can be reimbursed the fee charged for national admission tests and national tests for college credit. Utilization of this benefit may exhaust one month of entitlement. A list of currently approved tests can be found at the following VA website:
http://inquiry.vba.va.gov/weamspub/buildSearchNE.do. 

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Military Leave/Call up 

Active military duty
Per Oklahoma State law (SB 1830), OSU offers a military leave of absence (MLOA) to students who are members of the active uniformed military services of the United States who are called to active duty.

An MLOA allows a student to be absent from the University for active duty without penalty to admission status or grade point average and without loss of institutional financial aid. It also allows the student to be eligible for withdrawal from all or some classes with a full refund of tuition and fees or to be eligible for incomplete grades in classes for which he/she has successfully completed at least 50% of the coursework at the time of leave, if the student intends to complete the classes upon return from active duty. MLOAs shall not exceed a cumulative five years. Graduate student LOAs are for a period of one year with annual extensions possible up to the five-year cumulative limit. Students apply for MLOA by submitting the appropriate form and supporting documentation. See OSU Military Leave of Absence FAQs for more information Military Leave of Absence FAQS.

If time allows, contact the Veterans Benefit Services office to inform them of your pending activation. Notification will be made to the Veterans Administration and education benefits will be placed in a pending status. You will not be required to repay benefits previously received for the term in which you are activated.

Short-term military leave
If you will miss classes for short-term military leave or military training exercises, (example: Annual training for National Guard and Reserve members) please contact your instructors as soon as you become aware of this so that any appropriate accommodations can be made between you and the instructor.

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 Residency

If you are currently serving on active duty, you may qualify for residency reclassification.    Please review the following link In-State vs.Out-of-State Status for further information. 

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Contact Information

OSU Veteran Services Office
Office of the Registrar
322 Student Union
Stillwater OK 74078-1013
Main Phone: 405-744-6343
Fax: 405-744-8426

Have a question?
E-mail us at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it  
(please specify in the subject line which VA Chapter, if known)

Financial Counseling Contact: Linda Good at (405) 744-7859 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Bursar Office Contact: Joanne Kindschi at (405)744-8520 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Tulsa Campus Contact:  Ashley Lorenz at (918) 594-8104 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Department of Veterans Affairs, Regional Processing Office – Muskogee OK
Educational Benefit questions: Toll-free line: 1-888-442-4551
Other VA benefits information: 1-800-827-1000
Email:
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Website: www.vba.va.gov/ro/muskogee

Student Disability Services (SDS)
320 Student Union
405-744-7116
Website:
http://sds.okstate.edu
Services, support, assistance related to any injury or disability issue (e.g. PTSD, traumatic brain injury) for classes, campus, community issues.

Academic Assistance and Career Development
214 Student Union (LASSO Center - Academic assistance, 405-744-5333)
320 Student Union (Student Counseling Center, 405-744-5472)
320W Student Union  (Reboot Center - Stress management, 405-744-6434)
360 Student Union (Career Services, 405-744-5253)
Website: http://ucs.okstate.edu/index.php/academic-a-career-assistance
Licensed professional counselors to address personal, career, academic, biofeedback/stress management or other issues (e.g. anger management, depression, academic rigor, grief); support groups; psychiatrist also on staff.

Counseling Psychology Clinic
111 PIO Bldg
405-744-6980
Website: http://education.okstate.edu/index.php/counseling-psychology-clinic
Psychological and mental health services to students, families and the community; individual, family/couples and group counseling; child therapy. Counselors are doctoral students in Counseling Psychology program. Pay on sliding scale. No session limit.

Student Veterans Organization
Matt Mansell, President
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

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Helpful Links 

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Academic Calendar

 


Fall 2014

August 4 - 15
Fall pre-session (two weeks)

Friday, August 15
Final enrollment date - late fee assessed after this date

Monday, August 18
Class work begins

Monday, August 25
100% Refund, Nonrestrictive Drop/Add Deadline (
details)

Monday, August 25
SIS Web Registration closes at midnight

Friday, August 29
Partial Refund, Restrictive Drop/Add Deadline (
details)

Monday, September 1
University holiday

Tuesday, September 30
Six week grades due from faculty

Friday, October 24
Students' Fall Break (No Classes)

Full Academic Calendar...

 

Contact Information

Office of the Registrar
322 Student Union
Stillwater, OK 74078
(405) 744-6876
Fax (405) 744-8426

E-mail: registrar@okstate.edu
Office hours: M-F 8am-5pm

About Us
The Office of the Registrar provides services related to the creation and maintenance of student academic records. 

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