Oklahoma State University
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Steps to Graduation for Undergraduate Students 

In order to graduate in a given semester, you must notify the appropriate offices of your intent to graduate early in the appropriate semester as follows: 

  • Check with your College Student Academic Services Office to verify that all degree requirements have been satisfied.
  • You must submit a diploma application to be eligible to graduate. To submit your diploma application, login to SIS and select the 'Diploma Application' option located under the 'Student Records' menu. You should file the diploma application for the semester in which you plan to complete all degree requirements. Diploma applications will be accepted until Friday of finals week for the semester. If you would like your name to appear in the commencement ceremony program, your diploma application must be submitted by April 1 (for spring and summer graduates) or November 1 (for fall graduates). See the Online Diploma Application page for further information.
  • All OSU correspondence course work (including final examination) must be completed at least two weeks before the end of the semester of graduation.
  • All grade changes and grades for course work taken at another institution or by correspondence must be received in the Office of the Registrar (322 Student Union) NO LATER THAN 5:00 PM on the second Friday after final exam week of your graduating semester. Grades from other institutions must be submitted via an official transcript in a sealed envelope.
  • Make sure all charges on your Bursar account are paid in full and all Financial Aid holds are cleared prior to the end of your graduating semester. The Office of the Registrar will not be able to release official transcripts or your diploma if you have holds on your account.
  • Changing Your Expected Graduation Term: If you do not graduate in the semester originally planned, please contact the Office of the Registrar to file a Diploma Application Extension. This form allows you to change the expected graduation term on your diploma application and allows you to register for classes in the following semester.
  • Summer Graduates: Since the University does not hold a Summer Commencement ceremony, students who meet the graduation requirements to graduate at the end of the summer are invited to participate in the Spring Commencement ceremony. Summer graduates must file the diploma application no later than April 1 to guarantee their names will appear in the Spring Commencement ceremony program. (Summer graduate names will not appear in the Fall Commencement ceremony program).
  • Commencement ceremonies are held at the end of the Spring and Fall semesters. Students who complete their graduation requirements at the end of the summer are invited to participate in the Spring Commencement ceremonies (as stated above). Please refer to the Commencement website for details on the OSU-Stillwater Commencement exercises. For information on ordering announcements, academic regalia, and the OSU-Stillwater Graduation Fair, visit the Student Union Bookstore Graduation Information website.                          
  • Students who are primarily based at OSU-Tulsa have the option of attending Spring Commencement in Stillwater, attending the Tulsa Spring Commencement ceremony, or attending both. OSU-Tulsa only hosts Commencement exercises at the end of the Spring semester.

Academic Calendar

Fall 2014

Tuesday, September 30
Six week grades due from faculty

Friday, October 24
Students' Fall Break (No Classes)

Monday, November 3

Deadline to file diploma application (for name to appear in the fall commencement program)

Friday, November 7
W Drop/Withdraw Deadline (

Friday, November 21
W/F Withdraw Deadline (

Wednesday, November 26
First day of students' Thanksgiving break (No classes)

Thursday-Friday, November 27-28
University holiday

Full Academic Calendar...


Contact Information

Office of the Registrar
322 Student Union
Stillwater, OK 74078
(405) 744-6876
Fax (405) 744-8426

E-mail: registrar@okstate.edu
Office hours: M-F 8am-5pm

About Us
The Office of the Registrar provides services related to the creation and maintenance of student academic records. 

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