Progress Report/Academic Alert System

Oklahoma State University is committed to the academic success of our students. The Undergraduate Progress Report/Academic Alert System (AAS) is a communication tool within OSU's STAR System (a program by EAB/GradesFirst) that allows instructors to voluntarily report good information (progress report) and/or concerns (academic alerts) about the attendance and academic performance of the students in their classes. This resource is continually available throughout the semester. The submission of an academic alert generates an email message to the student as well as provides information to the student's advisor(s). The student is asked to contact the instructor to discuss ways to improve and to contact the academic advisor to obtain help with developing a plan for success. Academic advisors are expected to initiate contact with students identified by the alert to provide advising assistance and appropriate referrals to tutoring services, career counseling, personal counseling, the Learning and Student Success Opportunity Center (LASSO), and other campus resources.

The Progress Report/Academic Alert System does not affect the reporting of six-week grades or final grades. Attendance reporting that is requested during the fourth week of the semester utilizes the Progress Report/Academic Alert System.

To submit a Progress/Report/Academic Alert, instructors of record log into OSU’s STAR System using their OKEY credentials.  The STAR System can be accessed at http://star.okstate.edu/ or from within the OSU portal (http://my.okstate.edu/) by clicking the STAR System link in the Applications section of the instructor’s Home tab.  Within the STAR System, click the “Progress Reports” link next to the course section in which the student is enrolled to be taken to the Progress Reports page for that section. An instructor can then select the student from the list and select “Create a New Progress Report” from the “Actions” menu to open the submission form. 

The Academic Alert allows instructors to report concerns using the following “Alert Reasons”:

  • No Evidence of Attendance: Use this option if you have no evidence that the student has ever attended class (no assignments submitted, no attendance roster, etc.) 
  • Excessive Absences: Use this option if you have concerns about the student’s class attendance.  The determination of what constitutes excessive absences is up to each individual instructor. Enter the student’s current number of absences at the time of the alert, if desired.  
  • Stopped Attending: Use this option if the student has attended some classes but is no longer attending.  Be sure to enter the date of last attendance (MM/DD/YY) as part of the comments.
  • Poor Quality Work: The quality of a student’s work is unsatisfactory.  This may include assignments, quizzes, exams, or other coursework. 
  • Missing Work: The student has failed to complete assignments, quizzes, exams, or other coursework.
  • Cannot Pass with Remaining Coursework: The student’s performance thus far is such that it is not possible for the student earn a passing grade by completing the remaining coursework.

The final field on the form provides a place for instructor comments about the student’s attendance or performance.  There is no limit to the amount of text that can be entered here. Be aware that comments are shared with both students and their advisors. Once all relevant information has been entered, instructors click the “Submit” button at the bottom of the form.

Direct technical questions to starsystem@okstate.edu.

Direct all other questions to the Office of Academic Affairs (academic-alert@okstate.edu, 405-744-7135)