Certifications

The Office of the Registrar may provide enrollment and academic progress verification upon request. These requests can be made in one of the following ways: in person, written requests (sent via fax or mail), or online via Self Service, depending on the type of certification needed. We are required by federal educational privacy laws to release student academic information under specific guidelines.


Enrollment Certification Letters

These letters are used to verify attendance at Oklahoma State University during a particular semester. Enrollment certification letters can serve to fulfill verification requests from insurance carriers, loan agencies, embassies, etc. The standard letter includes the current date, the student’s name, name of academic program, the term, term start and end dates, and the student’s enrollment status for the term.  Additional information may be included upon request of the student, such as date of birth, cumulative/term grade point averages, degrees awarded, good academic standing, and expected graduation date*. It is also possible to include insurance policy numbers and other specialized information the student may require.

Request Procedures:

  1. Current students may log into the Self Service and select Student Records from the Student link/tab. Then select Enrollment Verification and select the Obtain an Enrollment Certificate option. Print the enrollment verification letter from your computer.
  2. Fax, email or mail a signed Enrollment Certification Request form to our office:

    Office of the Registrar
    322 Student Union
    Stillwater, OK 74078
    Fax: 405-744-8426
    registrar@okstate.edu

  3. Visit the Office of the Registrar at 324 Student Union on the OSU Stillwater campus or the Enrollment Services office on the OSU Tulsa campus (bring a photo ID)

A student’s signature is required for the release of enrollment certifications; therefore, e-mail and telephone requests cannot be accepted. Written requests are usually completed within two business days of receipt, however during peak periods (beginning and end of each term) additional time may be required to complete requests.

*Expected graduation date is calculated based on the date of admission into the student’s program of study or, if a Graduation Application has been filed, the date of graduation indicated on the Graduation Application.  For students without a Graduation Application on file, the following table determines the expected graduation date.

Student’s Declared Degree
(Primary Curriculum)

Expected Graduation Term

Non-degree seeking

One year after term of admission

Certificate program

Four years after term of admission

Bachelor’s degrees recognized as five year programs (BAR, BEN, BLA)

Seven years after term of admission

All other Bachelor’s degrees

Six years after term of admission

Master’s degree

Seven years after term of admission

Doctoral degree

Eight years after term of admission

Professional degree (DVM)

Four years after term of admission

 

Back to Top


Good Academic Standing Letters and Transient Letters for Undergraduate Students

For most purposes, the official transcript provides the best documentation of academic standing at Oklahoma State University. If a student needs additional proof of good academic standing, an official letter can be provided as verification that a currently enrolled student meets the definition of “good academic standing” provided by the Oklahoma State Regents for Higher Education (OSRHE). To receive a certification of good academic standing at OSU, an undergraduate student must meet the retention requirements set forth in OSHRE policy 3.9.8:

Minimum Cumulative Retention GPA Credit Hours Attempted
1.7 0 through 30
2.0 More than 30

These standards are university-wide minimums. Individual colleges and programs may establish higher standards for retention and good academic standing.

Good academic standing letters display the student’s name, social security number, current enrollment status, the university’s official seal, and signature of the University Registrar. The letter includes the following statement: "This student is in good academic standing as of the date of this certification," If additional information is needed for transient letters such as approval to enroll in specific course(s) or degree applicability of transfer courses, individuals should contact the Student Academic Services office of their respective academic colleges.

You may choose from the following options to request a Good Academic Standing Letter:

  1. Fax or mail a signed Enrollment Certification Request form that has the "Good Academic Standing" option checked to our office:

    Office of the Registrar
    322 Student Union
    Stillwater, OK 74078
    Fax: 405-744-8426

  2. Visit the Office of the Registrar at 322 Student Union on the OSU Stillwater campus (bring a photo ID)

A student’s signature is required for the release of enrollment certification letters; therefore, e-mail and telephone requests cannot be accepted. Written requests are usually completed within two business days of receipt, however during peak periods (beginning and end of each term) additional time may be required to complete requests.

Back to Top


Academic Progress (Completion and Candidate Letters)

Candidates for graduation during a particular semester may request an official letter which verifies their progress toward degree and their expected graduation date. Potential employers, licensure boards, embassies and other agencies may require this type of verification.

Letter of Completion
Completion letters provide official verification from Oklahoma State University that all degree requirements have been met and specify the date that a student’s degree will be conferred. At a student’s request, completion letters may be provided to potential employers, immigration inquiries, or other agencies. A completion letter includes the student's name, degree, major, degree conferral date, the university's official seal, and the signature of the University Registrar. Letters can be requested for current or upcoming semester only.  Submission deadline for any semester is Friday of pre-finals week for the term.

Letter of Completion requests will be fulfilled in approximately 1-2 weeks. After degrees have been conferred, completion letters are no longer issued because the official transcript and diploma provides evidence of degree completion.

Candidate Letter
Candidate letters are official verification from Oklahoma State University that a degree will be conferred upon successful completion of all course work in which a student is currently enrolled. At a student’s request, candidate letters may be provided to potential employers, immigration inquiries, or other agencies. Candidate letters are certified statements that include the student's name, degree, major, expected degree conferral date, the university's official seal, and the signature of the University Registrar. Letters can be requested for current or upcoming semester only.  Submission deadline for any semester is Friday of pre-finals week for the term.

Candidate Letter requests will be fulfilled in approximately 1-2 weeks.

Back to Top

 

Slideshow Title: 
Certifications
Slideshow Subtitle: 
Enrollment Verification
Slideshow Image: