Transcripts and Academic Records FAQs
General Transcript Questions
- How can I request an official transcript?
- How much do transcripts cost?
- How can I request multiple paper transcripts to be delivered in individually sealed envelopes?
- How soon after the end of the semester can I get a transcript with the current semester grades on it?
- How long does it take to process my transcript request?
- Can I receive my transcript by fax or e-mail?
- Can I access and print my transcript online?
- Can I request my transcript by e-mail or phone?
- I am no longer a current student, how do I request my transcript?
- How can I get help with my transcript order?
- How do I order a transcript on behalf of someone else?
Paper Transcripts
- How can I request multiple paper transcripts delivered in individually sealed envelopes?
- How can I request a paper transcript with expedited shipping?
- Do you mail transcripts overseas?
- How do I order a notarized transcript?
- How do I order a standard paper transcript for the apostille process?
- Why does my OSU transcript look different?
eTranscripts
- What is an electronic transcript (eTranscript)?
- Can I have eTranscripts sent to more than one recipient on the same order?
- How long is the eTranscript available to the recipient?
- I provided an incorrect e-mail address for the recipient. Can I change the address?
- Can the recipient print an official copy of my eTranscript?
General Academic Record Questions
- Can I get a copy of my ACT scores, SAT scores, or transcripts from my high school or other institutions?
- How can I get my name changed on my academic records?
- How do I change my major and advisor?
- How do I change my address?
General Transcript Questions
How can I request an official transcript?
Current Students – Login to Student Self-Service and select Student Profile, then Request Official Transcript from the Additional Links.
Alumni/Former Students – Request a transcript using our transcript ordering site. For help creating an account or ordering, contact Parchment Support at https://www.parchment.com/chat-support/ or contact us at transcripts@okstate.edu or 405-744-6876.
Non OSU Stillwater/Tulsa Campuses: Please contact your appropriate campus directly for directions to request a transcript. Please visit OSU OKC, OSU IT, or OSU CHS Doctor of Osteopathic Medicine specific websites for further assistance.
* Please note that some in progress coursework may reflect content taken at another institution with whom Oklahoma State University-Stillwater has a consortium agreement.
For current/former students, expedited eTranscripts are $6 per recipient, and are the fastest method for official transcript delivery. Effective 8/21/2023, paper transcripts with standard USPS shipping are $10.50 when ordered through our transcript ordering site.
Current students pay academic records maintenance fees and can request paper transcripts with standard USPS shipping at no cost from Self-Service.
For third party requestors, expedited eTranscripts are $15 and paper transcripts are $17.50 plus $2.50 standard USPS shipping. Signed consent from the student is required. For more details view our Third Party Ordering site.
Paper transcripts with expedited shipping are available through the transcript ordering site for an additional fee.
How can I request multiple paper transcripts to be delivered in individually sealed envelopes?
To request multiple paper transcripts in individually sealed envelopes (one transcript per envelope), you must submit each paper transcript order separately with a quantity of one (1). Multiple transcripts ordered in a single order will be placed in a single sealed envelope.
How soon after the end of the semester can I get a transcript with the current semester grades?
Final grades can be viewed in Self-Service via View Grades as soon as the instructor enters them, but they will not print on official transcripts until one week after the end of the term.
We recommend waiting to submit an official transcript request until one week after the end of the term to ensure final semester grades are included.
How long does it take to process my transcript request?
eTranscripts are typically processed within a few hours on business days with immediate availability after processing. Paper transcript requests typically require 2-3 business days for in-house processing, (allow additional processing time for high volume periods between semesters) and are then mailed via standard USPS shipping, unless expedited shipping was purchased.
Additional processing time is typically required for orders placed on weekends, during University holidays or other University closures, and for students whose last term of enrollment at OSU was prior to Fall 1999.
Can I receive my transcript by fax or e-mail?
We do not fax or email official transcripts (they are printed on special security paper which does not fax or copy legibly). Expedited official eTranscripts are delivered electronically via secure download to any recipient with a valid e-mail address.
Can I access and print my transcript online?
Current students may access and print their unofficial academic transcript from Self-Service. Select the Student Profile and choose Academic Transcript from the Additional Links.
Can I request my transcript by e-mail or phone?
We do not accept phone or e-mail requests for transcripts.
I am no longer a current student, how do I request my transcript?
Visit our transcript ordering site and select "Create Account'. Be sure to use a personal email address instead of an OSU student or alumni email account. If you have previously requested transcripts, your student ID may be attached to an old account. Please create your new account without entering a student ID.
How can I get help with my transcript order?
If you have questions about your transcript order, please contact Parchment Support at https://www.parchment.com/chat-support/. You can, also, contact us at transcripts@okstate.edu or 405-744-6876. Thank you!
How do I order a transcript on behalf of someone else?
Third parties (e.g., investigators, parents, guardians, employers), who have signed consent to request records on behalf of a learner, may order official OSU transcripts for $15 per e-transcript or $17.50 plus $2.50 standard shipping per paper transcript by following the steps on our Third Party Transcripts Ordering site.
Paper Transcripts
How can I request multiple paper transcripts delivered in individually sealed envelopes?
To request multiple paper transcripts in individually sealed envelopes (one transcript per envelope), you must submit each paper transcript order separately with a quantity of one (1). Multiple transcripts ordered in a single order will be placed in a single sealed envelope.
How can I request a paper transcript with expedited shipping?
Paper transcripts with expedited shipping must be ordered through the transcript ordering site. We will make every effort to provide same day processing for expedited orders received by 12:00 pm noon (CST) on standard business days. Orders received after noon (CST) on Fridays, over the weekend, or on University holidays will be shipped the next business day.
Additional processing time is required for students whose last term of enrollment at OSU was prior to Fall 1999, and for notarized or apostille transcripts.
Consider ordering an eTranscript for a faster and more economical option. eTranscripts are the fastest delivery method for official transcripts.
Do you mail transcripts overseas?
Yes, transcripts are mailed overseas by first class air mail. Expedited international shipping can be purchased on our transcript ordering site.
Consider ordering an eTranscript for a faster and more economical option.
How do I order a notarized transcript?
Download, complete and sign the Standard Paper Transcript Additional Services Form, upload it as an attachment with a paper transcript order on our transcript ordering site, and then contact us at transcripts@okstate.edu or 405-744-6876 to let us know you have requested a notarized transcripts.
How do I order a standard paper transcript for the apostille process?
Download, complete and sign the Standard Paper Transcript Additional Services Form, upload it as an attachment with a paper transcript order on our transcript ordering site, and then contact us at transcripts@okstate.edu or 405-744-6876 to let us know you have requested a paper transcripts for the apostille process.
Why does my OSU transcript look different?
In 2022, Oklahoma State University contracted with Parchment to outsource the printing of some official transcripts. You may notice minor differences in color and appearance, but be assured that transcripts printed on Parchment security paper are 100% accurate and official.
eTranscripts
What is an electronic transcript (eTranscript)?
An eTranscript is a secure, certified PDF of your official Oklahoma State University transcript. It is accompanied by a cover page providing information about the document itself. The eTranscript is downloaded from a secure website as a PDF document and is protected by an electronic signature which verifies that the document was sent from the OSU Registrar's Office and has not been altered.
Can I have eTranscripts sent to more than one recipient on the same order?
Additional recipients can be added by clicking on "Continue Shopping" and entering the delivery details for the additional recipient(s). There is an additional $6 charge for each recipient added.
How long is the eTranscript available to the recipient?
An eTranscript will be available to the recipient for download up to 30 days.
I provided an incorrect e-mail address for the recipient. Can I change the address?
eTranscript recipients cannot be updated after the order has been submitted. If the eTranscript has already been processed, you must submit a new eTranscript request (standard expedited eTranscript charges apply).
Can the recipient print an official copy of my eTranscript?
Once downloaded from the secure site, the official eTranscript can be printed. Our eTranscripts contain the same content and have the same appearance as standard official paper transcripts issued by the OSU Office of the Registrar, including the University seal and the signature of the University Registrar. Printed copies of eTranscripts will; however, include a watermark stating "Copy of Official Transcript."
General Academic Record Questions
Can I get a copy of my ACT scores, SAT scores, or transcripts from my high school or other institutions?
We do not issue copies of ACT or SAT scores or transcripts from other schools. Contact the testing agencies for copies of exam scores, or institutions directly for transcripts.
How can I get my name changed on my academic records?
Changing your name in the OSU system requires submission of a Correction or Change of Name form along with copies of your new Social Security card or ITIN, and valid government issued photo ID (state-issued driver’s license or other state-issued ID, passport, or military ID) which both reflect the name change. See instructions on the Correction or Change of Name form for details.
How do I change my major and advisor?
Students who wish to change their major or academic advisor should start the process by consulting an academic advisor or your college's Student Academic Services Office.
Current students can log in to Student Self-Service and update their address and phone number in the Personal information section.
Former students can download and complete the Address Change Request form from the Forms page of our website, then submit it to our office via email at registrar@okstate.edu.